1000 - Bylaws - Scope & Authority (6/30/09) BACK TO TOP
The exercise by the board of its powers granted by statute, the conduct of its affairs, and the rights and powers of its members and officers shall be governed by these bylaws, in accord with the laws of the State of Michigan and the regulations of the Michigan Department of Education.
1050 - Bylaws - Amendment & Suspension (11/16/11) BACK TO TOP
Proposed amendment of these bylaws shall be brought before the appropriate Standing Committee, which may discuss, seek public input, request the opinion of district legal counsel, edit, reject, and/or recommend to the board an amendment to the bylaws.
A proposed amendment to the bylaws shall be briefed at a regular meeting of the board, and voted on at a second regular meeting held at least 14 days after the meeting at which the amendment was briefed.
Suspension
Any article of these bylaws may be suspended temporarily in order to accomplish a specific action by a majority vote of the members serving on the board.
1100 - Board Officers & Duties (11/16/11) BACK TO TOP
The officers of the board shall be a president, vice president, secretary, treasurer, and parliamentarian. All officers shall be members of the board. No member may hold more than one office simultaneously, except that the Secretary or Treasurer may also be Parliamentarian.
Board members are encouraged to participate on all levels of board service. The President should consider all interested board members for appointed leadership roles.
President
The President shall:
* Preside at all meetings of the board;
* Set the agenda for all meetings in consultation with the Superintendent, subject to amendment by the board;
* Act as representative of the board at all meetings with state and local officials, at all public meetings, functions, and ceremonies when such representation is necessary and appropriate, provided, however, that the President may not obligate the board to perform any agreement without prior authorization given at any meeting of the board;
* Propose to the board the formation of all auxiliary committees, and task forces, and to form such when directed by the board when so directed by the board;
* Appoint board representatives to additional committee service as necessary;
* Have all the powers and duties of a trustee, including the power and duty to debate, vote, and propose or second motions;
* Participate, on the board's behalf, in any necessary legal facilitation process;
* Appoint a member of the board as Parliamentarian;
* Execute, authenticate, and countersign such instruments and documents as prescribed by the board and by law;
* Negotiate on behalf of the board the employment contract of the Superintendent, to submit to the board for approval; and
* Perform other duties appropriate to the office of President in the leadership of the district, or as required by law or by the board.
Vice President
The Vice President shall:
* Serve as President when for any reason the President is unable to perform his/her duties and responsibilities;
* Facilitate board orientation/professional development/Board Evaluation Process;
* Coordinate the board's annual superintendent evaluation process;
* Succeed to the office of President when a vacancy in that office occurs; and
* Perform other duties required by law or by the board.
Secretary
The Secretary shall:
* Record and sign the minutes of meetings, orders, resolutions, and other proceedings of the board;
* Verify the maintenance of board minutes, records and policies by the administrative staff, appropriately informing the Superintendent and the board of problems requiring attention;
* Monitor and make recommendations regarding communications among the board, staff, parents, media and community;
* Work with the Superintendent to verify that all communication is acknowledged in a timely manner and respond to all written communication on behalf of the Board; and
* Perform other duties required by law or by the board.
Treasurer
The Treasurer shall:
* Verify the care and custody of all monies of the district by the Deputy Superintendent for Operations, appropriately informing the Superintendent and the board of problems requiring attention;
* In collaboration with the Deputy Superintendent for Operations, verify that accurate and transparent periodic financial reports are made to the board;
* Oversee the board's portion of the district budget;
* Facilitate any appropriate board-directed research or projects of a financial or budgetary nature;
* Serve as temporary Secretary when for any reason the Secretary is unable to perform his/her duties and responsibilities; and
* Perform other duties required by law or by the board.
Parliamentarian
The Parliamentarian shall:
* Advise the President and the board on all inquiries regarding parliamentary procedure and district policy, and
* Call to the attention of the President any error in the proceedings or conduct of business which might affect the substantive rights and privileges of any member or might otherwise cause the board to execute its business in an illegal and/or inefficient manner;
* Oversee all aspects of district governance, not otherwise specified.
1110 - Selection of Officers and Length of Term (6/30/09) BACK TO TOP
The length of term for the board officer positions shall be from the board’s organizational meeting to the following board organizational meeting and until their successors are selected and qualified, unless the officer’s term as a board member expires.
The President, Vice President, Secretary, and Treasurer shall be elected at the organizational meeting by a majority vote of the members serving on the board. Elections shall take place in the order listed, and each office shall be filled before proceeding to election for the next office. The President shall appoint the Parliamentarian. Those elected or appointed shall assume responsibilities of office immediately.
Nominations for Board Officer Positions
Nominations may take place only as follows:
1. A trustee may place into nomination his or her own name to the Superintendent at or before the organizational meeting. Nominations may be accompanied by a brief statement.
2. A trustee may place another trustee’s name into nomination at the organizational meeting, with the nominee’s consent. Nominations may be closed by the President in the absence of objection by any board member, or by formal motion and vote to close nominations.
Election Process
Voting shall occur immediately upon the close of nominations for each position. Voting shall be roll call with trustees stating the name of their choice for officer in response to the roll or by written ballot at the request of any board member.
If there are more than two nominees, and no trustee has a majority of votes of elected or appointed board members, then the trustee with the least number of votes who is not tied with any other member shall not continue into the next round. Voting shall continue until one nominee receives the required number of votes.
1115 - Appointment of Standing Committee Chairs and Length of Term (6/30/09) BACK TO TOP
The President shall appoint the standing committee chairs, in light of the members' expressed interests and the needs of the district. These appointments, made in consultation with the Superintendent, must occur prior to the scheduled fall Board Retreat.
No board member shall serve as chair of more than one standing committee at any given time.
Trustees interested in chairing committees must inform the President or Superintendent prior to the close of the organizational meeting.
The length of term for a Standing Committee Chair shall be from the time of appointment to the time of appointment of the succeeding chair, unless the chair’s term as a board member expires.
1120 - Removal of an Officer (11/16/11) BACK TO TOP
Prior to the expiration of the term of office, the board may remove a person from an elected board officer position by a majority vote of the members serving on the board. The President may replace the Parliamentarian by formal announcement at a regular meeting of the board.
1130 - Vacancies in Officer Positions (11/16/11) BACK TO TOP
In the event of a vacancy in the office of President, the Vice President shall become President.
In the event of a vacancy in any other elected board office, the board shall elect a replacement at the next regular or special meeting of the board to finish the term of the original officer.
In the event of a vacancy in the office of Parliamentarian, the President shall appoint a replacement at the next regular or special meeting of the board to finish the term of the original Parliamentarian.
1150 - Vacancies on the Board (11/16/11) BACK TO TOP
When a vacancy on the board occurs, the board, in consultation with the Parliamentarian, shall establish a process for soliciting candidates and support materials to fill the vacancy at the first practical regular or special meeting of the board in accord with law.
The process for selecting a new board member shall include the opportunity for public presentation and interview of all candidates.
1170 - New Member Orientation (11/16/11) BACK TO TOP
Newly elected members of the board shall be invited to sit at the board table prior to the time they officially take office. Newly elected and newly appointed board members shall be encouraged to attend workshops and other educational opportunities for new board members.
The Vice President and the Superintendent shall provide an appropriate orientation program designed to acquaint new board members with the district, board bylaws and policy, procedures, duties, responsibilities and other activities. The orientation shall include provision of a Board Handbook and other appropriate tools and materials, which has been approved have been developed and/or reviewed by an auxiliary committee led by the Vice President of the Board.
Newly elected board members shall receive copies of all agenda, reports and other communications normally received by regular board members except information or material of a confidential nature.
1190 - Legislative Representative (6/30/09) BACK TO TOP
The board at its organizational meeting shall designate a person to serve as its legislative representative. This person shall be authorized to speak on behalf of the board with respect to legislation or regulation being considered by the state or federal government.
The board's representative shall be guided by and honestly represent the official positions taken by the board.
1200 - Meetings - Type & Notice (11/16/11) BACK TO TOP
Organizational
The organizational meeting of the board shall be the first meeting after newly elected board members take office.
Regular Meetings
At its organizational meeting, the board shall establish the time, place, and dates for its regular meetings for the following year. Absent such action by the board, regular meetings will be held on the second Wednesday of each month.
The President, in consultation with the board, may reschedule a regular meeting when appropriate to ensure the efficient operation of the board.
Items(s) of particular public interest shall be briefed at least once at a meeting held prior to the meeting at which a vote on the item(s) is to be taken.
Committee of the Whole
The board will meet once per month to consider details of proposed items to be placed on the regular meeting agenda.
Special Meetings
Special meetings of the board may be called by the President or by any three board members by serving notice to each board member as specified below.
Required Notice
Notice of a special meeting or of a rescheduled regular meeting shall specify the date, time, and place of the special meeting or rescheduled regular meeting. Notice shall be served at least 72 hours in advance of the meeting by:
· Informing all board members during an open meeting of the board;
· Delivering written notice personally to each board member;
· Leaving the notice at each board member's residence with a person of the household;
· Sending the notice to each board member by electronic mail to the addresses for the board on file at the district office; or
· Sending the notice to each board member by U.S. mail at the addresses for the board on file at the district office.
Service of the notice may be by the board member or by a paid employee of the district.
The Superintendent and Secretary shall provide public notice of all meetings in accord with law.
Emergency Meetings
Emergency meetings of the board may be called in the same manner as special meetings and in accord with law. A good-faith effort to provide timely advance notification to each board member and the local press, specifying the date, time, and place of an emergency meeting, shall be required. Such notification shall be made as far in advance as practical.
Information/Work/Study Sessions, Retreats, Public Hearings
Information, work, study, retreat or public hearing sessions of the board may be called by the President in the same manner as a special meeting, or may be included as a portion of the agenda at a regular or special meeting. No action by the board shall be taken at such sessions.
Closed Sessions
The board may meet in closed session as provided by law. Notice of closed sessions where a board vote is not required shall be provided as for a special meeting.
Prior to any scheduled closed session, the purpose for the session shall be clearly communicated to each board member and the public, including specific reference to the legally permissible purpose for the closed session.
1220 - Meetings - Agenda (11/16/11) BACK TO TOP
Items to be considered on the board agenda should have first been reviewed by the Committee of the Whole, which shall make a recommendation to the full board for action.
Items may also be placed on the board agenda if:
o The President and Superintendent, by mutual consent, decide to place an item on the agenda, or
o the Board, acting as a committee of the whole, consents to place an item on the agenda through the regular meeting agenda planning request, or
o the Board, acting as a committee of the whole, consents to place an item on the agenda during a study session, special meeting, or emergency meeting, or
o any Board member properly presents a motion to place an item on the agenda that is subsequently approved by the Board in a regular meeting.
The agenda for each meeting shall be set by the President in consultation with the Superintendent, and shall include a period of time for public comment in accord with law.
The Superintendent shall distribute to each board member prior to each meeting the proposed agenda for the meeting, along with appropriate material concerning items on the agenda.
The agenda is subject to amendment by the President during the meeting, provided there is no objection by any board member. The agenda may be amended at any time by a majority vote of the members present.
The President may combine multiple resolutions in a single consent agenda item for action by the board. Any board member may request that a consent item be removed and considered separately at any time prior to final vote on the consent agenda.
Special Meeting called by Members
When a special meeting is called by three board members the board members calling the special meeting shall propose an agenda which shall be subject to amendment and approval by a majority vote of the board at the start of the meeting.
1250 - Meetings - Rules of Order (11/16/11) BACK TO TOP
The President shall preside at all meetings. In the absence or at the request of the President, the Vice President shall preside. In the absence of both the President and Vice President, the board member with the longest tenure whose surname comes first alphabetically shall preside.
Meetings of the board shall be governed by these bylaws. If procedural questions arise, Robert's Rules of Order-Revised may be used as a resource, but shall not be considered authoritative. The presider, in consultation with the Parliamentarian, shall determine procedural questions. An appeal may be made of any ruling of the presider, but shall be allowed only at the time the ruling is made. A majority vote of the members serving on the board is required to sustain the appeal.
The board shall take action by way of motions. No motion shall be considered until it is supported (“seconded”) by a second member of the board. Any member of the board including the presider may make motions, support motions, or discuss pending business.
After a motion has been made and seconded, it may be withdrawn or amended by the person who made the motion at any time prior to vote.
Motions shall be reduced to writing at the request of any board member.
The presider will present each agenda item for discussion, or designate another person to do so.
The presider may recess the meeting unless there is an objection by the majority of the board present at the meeting.
For items of action, a motion must be before the board in order to discuss an agenda item.
Any board member may call for a division of the motion when more than one item of action is contained in a single motion.
When a question is being discussed, the following privileged and subsidiary motions shall be in order and shall have precedence according to their arrangement (highest precedence listed first):
1. Fix time for next meeting;
2. Adjourn;
3. Recess;
4. Question of privilege / point of order and appeal;
5. Call for orders of the day / return to agenda;
6. Table;
7. Close debate/call the question;
8. Limit or extend debate;
9. Postpone to a definite time;
10. Refer to committee;
11. Amend; and
12. Postpone indefinitely.
Privileged motions 1 - 9 are not debatable, and motions 4 and 5 require no vote. Items 2,3,6,7,8, and 10 require a majority vote of those present. All others require a majority vote of members serving on the board.
When a question has been decided it shall be in order for any member voting with the prevailing side to move reconsideration of the question, provided such a motion is made no later than the next regular meeting after the motion was approved.
Any trustee, not having just spoken on an issue, may bring a motion to end discussion to move toward a vote (“call the question”). The motion requires support (a “second”) and a majority vote of at least 5 affirmative votes.
Discussion or statements about a previously discussed agenda item shall not be in order. However, for discussion which did not involve action items, a board member may request additional information or that the item be included in a future meeting agenda.
Voting
A majority vote of members serving on the board is required to pass any motion, except where a 2/3 vote is required by law.
The vote on all motions shall be by "yes" and "no" and will be taken by a show of hands or a roll call vote. Roll call votes shall be required for:
1. All expenditure commitments made to one source that are in excess of the state bid index;
2. All negotiated contracts with collective bargaining units and central administrators;
3. All expenses to one source that was not the lowest bidder;
4. All newly established administrative positions
5. All land transactions;
6. Election of Officers;
7. At the request of any board member; and
8. As otherwise required by law.
The order of board members called in a roll call vote shall be determined randomly for each roll call vote.
Written Ballot
Any board member can request that a roll call vote be conducted by paper ballot, with each ballot providing both the name of the board member and the board member's vote. Paper ballots shall be read aloud and recorded, then destroyed.
Following each vote the presider or designated recording secretary shall announce whether the motion passed or failed, and the number voting "yes" and "no".
Abstentions
Board members are expected to vote in all matters that come before the board, except where abstention is required by law because of a conflict of interest, or is necessary for other just cause. Board members who abstain from a vote shall be required to declare the reason for their abstention.
1270 - Minutes (6/30/09) BACK TO TOP
A recording secretary, not a member of the board, shall be provided by the Superintendent to attend all meetings and record all actions of the board. Such minutes shall be reviewed and signed by the Secretary or temporary Secretary.
The Superintendent in consultation with the Secretary shall provide appropriate training for the recording secretary, with attention to the recording requirements specified by law. The minutes shall include the date, time, place, members present, members absent, all motions made at open meetings and action taken thereon, the purpose(s) for which closed sessions are called, all votes taken including a record of how each member voted, a reference to reports presented, a record of those speaking at the public comment session and the topic on which they spoke, and items discussed when no action is taken.
The minutes shall not contain comments from board members, except that a board member may request a formal statement be included in the record.
Minutes shall be presented for approval at the next meeting of the board and copies shall be sent to all board members prior to the meeting.
Closed Sessions
A separate set of minutes shall be taken by the Secretary, temporary Secretary or designated recorder at closed sessions. Minutes of closed sessions shall contain the date, time and place of meeting, members present, members absent, the purpose of the closed session, and the items discussed. Minutes of closed sessions shall be reviewed and approved by the board at the next scheduled closed session. One paper copy of closed session meeting minutes shall be maintained separately from minutes of regular meetings, and stored in a secure area. Access to minutes of closed sessions shall be limited to the Secretary, the President, and other person(s) authorized by the President on a need-to-know basis.
Unless otherwise directed by the board, the Secretary shall destroy archived minutes of closed sessions within one (1) year of the end of the preservation period specified by law.
1300 - Participation at Board Meetings (11/16/11) BACK TO TOP
The Superintendent shall post, or cause to have posted, in the central administration office and other appropriate locations, this section of board bylaws dealing with public commentary at board meetings.
Board Table
Only board members and the Superintendent shall sit at the board meeting table. A table for central administrators, representatives from the Ann Arbor Education Association, the Ann Arbor Administrators' Association, the board designated representative student organization(s), the Parent/Guardian Teacher Organization Council, other groups as approved by the board, and the press shall be provided in the general area.
Participation
Representative(s) from board designated representative organizations, such as collective bargaining employee groups, district parent organizations, student organizations, and any other board designated groups shall make their statements to the board during the regular meeting as scheduled on the agenda and may participate in discussion when asked to do so by the presider. They shall not, however, participate in the discussion or debate of an item once it has been moved and seconded at a regular meeting.
Groups entitled to address the board as described in this bylaw, not specifically named above, shall be designated by the board at its annual organizational meeting, or otherwise at the discretion of the board.
Participation by board created auxiliary committees or task forces, shall be regularly scheduled through committee of the whole and regular agenda process.
Public Commentary
Public commentary, typically scheduled near the beginning of all regular meetings of the board, shall be limited to an accumulated time of 45 minutes. At all other meetings of the board, excluding executive sessions, public commentary will be limited to 30 minutes. This limit may be extended at the discretion of the President.
Persons who wish to address the board, and have officially signed up for public commentary, shall be allowed to do so. Speakers must be present during the public commentary period.
The number of speakers will be evenly divided into the 45-minute time limit, and each speaker will be assigned an equal share of time in which to address the board. Maximum time for individual speakers should not exceed four minutes. Exceptions to this time limit may be made with prior arrangement at the discretion of the President.
Those who wish to address the board must sign up either by:
o Arranging an appointment to speak by calling, writing, or emailing the Board of Education Office by 5:00 p.m. the day preceding the meeting. Speakers arranging their time in this way will be placed first on the public commentary list; or
o Filling out a Public Commentary Card at the meeting and delivering it to the Board's Recording Secretary prior to the President announcing the “Public Commentary” period as he/she proceeds through the meeting agenda.
Speakers may not cede their time to others, and failure to speak will not increase the time allowed other speakers. No speaker will be allowed to address the board more than once during the same meeting.
Each speaker should announce their name and whether they represent any organization or agency.
Speakers may leave a copy of their written comments for inclusion in the Board minutes.
Speakers should take into account the rules of common courtesy and refrain from making personal attacks against employees, volunteers, students, parents, community members, or members of the board. If the comments constitute a complaint against an employee, the employee has the right to request a closed meeting. Speakers are encouraged to present complaints about a specific employee, board member, or student through proper channels established by administration or board policy before requesting board consideration.
Members of the board and district employees will not answer questions during public commentary. Previously stated board policies or administrative rules and regulations may, however, be explained. A board member may, with the President's permission, ask a question of a speaker, otherwise no dialogue shall occur. Speakers wanting a written response should note their request on the Public Commentary Card. The questioner's contact information shall be taken for a personal reply at a later time.
1320 - Cameras and Recording Devices (6/30/09) BACK TO TOP
Use of cameras or recording devices at any board meeting shall be permitted when, in the judgment of the board, the use or proposed use of any recording device will not be a disruptive influence upon the proceedings, genuinely annoying or harassing to the board or any member thereof or operated to attract undue attention to the recording device or the proposed user thereof.
All cameras or recording devices together with all appurtenances and paraphernalia, including microphones, shall be kept in the area designated for the media; and recording devices, microphones or other appurtenances shall be allowed on, under or in the immediate vicinity of the board conference table only with board permission.
No cameras or recording devices shall be allowed at closed sessions of the board.
1400 - Committee of the Whole (11/16/11) BACK TO TOP
The board shall make use of committee of the whole for the purpose of improving the effectiveness of the board by providing a venue for more detailed discussion and careful consideration of matters which may be brought before the board for action. Except in unusual circumstances, items to be considered on the board agenda should have first been reviewed by the appropriate standing committee, which shall make a recommendation to the full board for action.
Operation
Minutes shall be taken at all committee of the whole meetings. These minutes will indicate the date, time, place of the meeting, members present, members absent, guests, items discussed and recommendations to be made to the full board. The minutes will be reviewed and approved by the members attending at the next scheduled committee meeting.
The administrative liaison, designated by the Superintendent, is responsible for the recording and maintenance of the committee meeting minutes, subject to the supervision and direction of the Board President. Committee meeting minutes shall be handled in accord with the Michigan Open Meetings Act.
1410 - Standing Committees – Duties (6/30/09) BACK TO TOP
There shall be 2 standing committees of the board, with the following duties:
Planning
• Propose programmatic or instructional changes and additions as necessary
• Verify academic programs are aligned with strategic goals
• Explore and develop understanding of “best practices” for hiring qualified staff
• Develop recommendations for realigning expenditures/resources
• Verify alignment of budget expenditures with strategic goals; Annually review the strategic plan
• Review proposed contracts exceeding state bid index
• Review proposed contracts to assure adherence or recommend changes to district policy / regulations
• Review annual financial audit, proposed budget and quarterly financial reports
• Author, review, and/or recommend to the board changes in board bylaws or policy
• Such other tasks as may be delegated to the committee by the board or referred to it by the President or Superintendent
• Review board actions, policies, strategic plans and goals
• Periodically review all collective bargaining agreements for alignment with district strategic plans or goals
• Review all bids
Performance
• Discuss, review, evaluate current and ongoing initiatives, programs and proposals that impact curriculum, instruction and student achievement
• Annually review the strategic plan
• Verify academic programs are aligned with strategic goals
• Review Staffing models, personnel management policies, and salary/wage/benefits administration strategies
• Review the alignment of HRS operations and practices with Strategic Plan goals
• Review annual financial audit, proposed budget and quarterly financial reports
• Author, review, and/or recommend to the board changes in board bylaws or policy
• Expand knowledge and expertise of the district’s general fund budget
• Such other tasks as may be delegated to the committee by the board or referred to it by the President or Superintendent
• Review board actions, policies, strategic plans and goals
• Monitor required regulatory compliance
• Monitor bid work
All standing committees shall meet together at least quarterly in study session to facilitate communication, agenda planning, and board action.
The Board President and the Chairpersons of the Performance and Planning Standing Committees will be the membership of the Executive Committee. They will meet regularly for the purposes of:
• Agenda Planning
• Review Items referred by Planning or Performance committees, full Board or Superintendent;
• Author, review, and/or recommend to the Board changes in Board Bylaws or Policy.
Additional Chairperson members will be added if the Board creates additional Standing Committees.
1450 - Committee Membership (6/30/09) BACK TO TOP
Each board member shall serve on one Standing Committee, as appointed by the president. The board President shall serve as non-voting ex officio on all standing committees.
No later than the organizational meeting, the President shall survey board members to ascertain their interest in standing committee membership and leadership. The President shall appoint members and chairpersons to standing committees in light of their interests and the needs of the district. These appointments, made in consultation with the Superintendent, must occur no later than the scheduled fall Board Retreat.
Chairpersons
Each committee shall be chaired by a board member serving on that committee, appointed by the President.
1460 - Auxiliary Committees/Task Forces (11/16/11) BACK TO TOP
Auxiliary Committees are defined as joint commissions broadly formed around an area of on-going district interest or concern (i.e. Recreation Advisory Committee)
An Auxiliary Committee may be charged by the board at any time, and will typically meet the following criteria:
* Will be formed jointly with another public entity or interest
* Participation by appropriate community members, experts or officials
* Expected to have a long standing charge (in excess of three years)
* Will be reviewed every three years, with automatic renewal unless action is taken by the board
* Will issue a report to the board on at least an annual basis
* Will be periodically monitored and reviewed by the board in committee of the whole for access to the agenda process and evaluation;
Withdrawal from district participation in Auxiliary Committees would require:
* Consultation with the joint charging body
* Recommendation from the standing committee to the full board
* Board action to withdraw from participation
The Board President will determine committee participation based on self nomination, expressed interest, and quorum considerations.
Task Forces
Task Forces are defined as committees created for a specific purpose, role, or job that the Board decides needs to be done outside of the typical administration committee structure. This may include, but not be limited to; research on a particular topic, coordination of a board directed initiative, attendance at a particular conference or workshop, target community interaction, etc.
A Task Force may be charged by the Board at any time, and will typically meet the following criteria:
* Expected to have a short-term charge (less than one year)
* Reviewed annually
* Will expire automatically at the end of one year without board action
* Will report to the board as necessary to complete their charge
1470 - Additional Committee Service (11/16/11) BACK TO TOP
Board members shall be appointed to serve, on a volunteer basis, to any administrative committee, community committee, or other organization that the Board deems serves an important role for the Ann Arbor Public School community. Organizations may request board participation, and recommendations about participation will be made though the regular agenda process.
1480 - Committee Minutes (6/30/09) BACK TO TOP
Minutes shall be taken at all standing committee meetings. These minutes will indicate the date, time, place of the meeting, members present, members absent, guests, items discussed and recommendations to be made to the full board. The minutes of standing committee meetings will be reviewed and approved by the committee members at the next scheduled committee meeting.
The administrative liaison is responsible for the recording and maintenance of the meeting minutes for each committee, subject to the supervision and direction of the committee chair. Committee meeting minutes shall be handled in accord with the Michigan Open Meetings Act.
1500 - Board Policy (11/16/11) BACK TO TOP
The board shall exercise its power of governance through the adoption and dissemination of board policy, including but not limited to setting of the mission, goals, and objectives for the district.
Proposed additions, amendments, or deletions of board policy shall be brought before the committee of the whole, which may discuss, seek public input, request the opinion of district legal counsel, edit, reject, and/or recommend to the board a change in board policy.
Policy changes recommended for board action shall be briefed at a special or regular meeting of the board, and voted on at a special or regular meeting held at least 14 days after the meeting at which the policy changes were briefed. All newly adopted policies will enter the review cycle corresponding to their series number, and be tagged with that cycle's sunset date.
1520 - Sunset Provisions (6/30/09) BACK TO TOP
All Board Policies require review and reauthorization at least every five years from the last adoption date. Policies may be reviewed more often, as required for the best operation of the district. However, each policy section in its entirety will be evaluated for reauthorization, according to the five year schedule set forth by the Board. It is also recommended that as new policies are added or previous policies are adjusted, a cursory review of related polices is undertaken to ensure consistency.
The Policy Review Schedule will be implemented from July 1, 2008.
Policy Section Schedule
1000 July, 2009 and every July four years thereafter
2000 July, 2009 and every July four years thereafter
3000 July, 2010 and every July four years thereafter
4000 July, 2010 and every July four years thereafter
5000 July, 2011 and every July four years thereafter
6000 July, 2011 and every July four years thereafter
7000 July, 2012 and every July four years thereafter
Policy Review will be directed by the Superintendent with appropriate Board and administration members and will be completed for Board consideration by December of the Review Year. This ensures ratification by June 30, five years from final adoption dates.
All Policies will have their adoption date set at June 30, at the end of the year they enter review.
1600 - Compensation (6/30/09) BACK TO TOP
The board authorizes compensation for its members for attendance at regular, special and committee meetings of the board, and other board functions. Compensation shall be $130 per calendar month.
1620 - Reimbursement for Expenses (6/30/09) BACK TO TOP
The board recognizes the need for continuing in-service training and education and encourages the participation of all members in these activities as a part of their official duties.
Board members shall be reimbursed for the following items:
· Attendance at in-state classes or workshops as part of a board member education and certification program;
· Up to two in-state conferences or events on education, boardsmanship, or a matter relevant to the district;
· Board activity or materials specifically approved in the board-adopted district budget; and
· Other specific activity or materials approved by board directive.
Requests for reimbursement under this bylaw shall be submitted to the Superintendent within 45 days of incurring the expense, and included in the consent agenda for approval at the next regular board meeting.