Fees for before and/or after school care are based on the schedule for which you register your child. No deductions or credits will be made for sick days, snow days or other emergencies resulting in school closings. See Parent Handbook for complete billing information.
Drop-in sessions (occasional sessions not already on a child's schedule) are available as space allows to enrolled families whose account balances are fully up-to-date. Drop-ins cost $11 for before school and $13 for after school ($17 at Ann Arbor Open) and are billed afterward. Please notify your childcare supervisor at least a day in advance whenever you would like to use the drop-in option (and be sure to alert your child's classroom teacher to the alteration in his or her afterschool routine).
Flexible scheduling is available for families whose childcare needs alternate or vary from month to month. A minimum average of 2 sessions per week is required. Families using the Flex Program agree to pay the $45 Registration Fee and a $150 Annual Maintenance Fee for each child, due with the application. Both fees are non-refundable. Families also agree to submit their child’s monthly schedule in advance. Schedules must be submitted to the Community Education & Recreation School Age Child Care Office by the 28th of the month prior to service. Schedules may be mailed, faxed (734-994-1454) or emailed to email@example.com. Scheduled sessions are billed at the regular rates, above.
Families who need to change their childcare schedule can do so by e-mailing firstname.lastname@example.org. Families without e-mail may submit changes by US mail or at the Rec&Ed office in person or via our 24-hour drop-box. (Please note that informing the staff at the site does not change your child's schedule or adjust billing.) Schedule changes incur a $15 fee per child. Change requests must be received by Wednesday noon to be effective for the upcoming week. Drop-in fees apply to each unscheduled session until a change goes into effect. We also ask that families call the childcare site to communicate any variation in their child's schedule that will occur before the change is official. Parents should also be sure their child's classroom teacher is aware of after school changes. (Additional deadlines: Changes for September care must be received by August 15 and for January care by December 15. No changes can be processed after May 1.)
Care for each month is billed a full month in advance. Parents can expect their invoices every month, on or before the 1st.
Payment is due at the Community Education & Recreation Child Care office by the 15th of the month preceding services. You are responsible for payment even if you don't receive your invoice. Payments received after the 15th of the month incur a $15 late payment fee which is added to the next bill. Families may pay by cash, check, money order or credit card (Visa or Mastercard only), and payments may be called in, dropped-off or mailed. Credit cards expiring after the end of the school year can be set up for automatically recurring payments.
We are currently installing new software that will soon make it possible for parents to pay online. The new system has already enabled us to e-mail invoices and automate fees.
Child and Dependent Care Tax Credit
You may be able to claim a Child and Dependent Care Credit on your federal income tax return for the School Age Child Care and EDO program fees. Tax statements are provided upon request and will soon be available online. For more information regarding the Child and Dependent Care credit, you should contact your tax advisor or see Internal Revenue Service Publication 503 “Child and Dependent Care Expenses” (available at the IRS website.)
Scholarship assistance is available to qualifying families. If you know you will need help paying your fees, please contact your Community Education Child Care Office right away. Families who are denied Department of Human Services (DHS) assistance can be considered for scholarships from the Child Care Network (CCN) or AAPS Community Education and Recreation.
1. Department of Human Services (481-2000) DHS (formerly FIA) provides scholarships for income eligible families. Families receiving DHS assistance are not eligible for Community Education and Recreation childcare scholarships. DHS families are responsible for full fees as invoiced—DHS reimbursements are applied directly into the SACC account after care takes place. Note: DHS scholarships do not fully cover the cost of care and families should expect to pay 50% to 75% of their fees over the course of the year.
2. Child Care Network (975-1840) CCN provides scholarships funded by the City of Ann Arbor for children through kindergarten age only. Parents must be working or in school and live within Ann Arbor city limits. Families must request Department of Human Services scholarships before pursuing Child Care Network assistance.
3. AAPS Community Education and Recreation (994-2300) Rec & Ed offers limited scholarship assistance based on financial need to families denied DHS and Child Care Network assistance. Rec & Ed scholarships do not fully cover the cost of childcare, and require a 50% or 75% monthly co-pay by the family. To receive a Rec & Ed scholarship application please contact the Child Care office at 994-2300 or go to the Scholarship page.